Overall policy statement

We believe that a commitment to the principles of CSR not only makes good business sense but also complements our core business strategy and corporate values. Our policy is based on the following principles:

People

Finding, supporting and developing great people. Respecting the values of employees, providing good conditions of work and equal opportunities, improving employee satisfaction and, through training, developing their intellectual capacity to benefit them and their overall quality of life. Encouraging high standards of professionalism throughout the company and promoting best practice in respect of ethical behaviour.

Health and safety

Embedded in all activities and processes for the provision of a safe working environment, wherever that may be.

Environmental impacts 

Managing our impact on the environment in a responsible and ethical manner.  Managing business activities to maximise recycling opportunities and minimise the risk of pollution and waste.

Relationships with clients

Being responsive to client needs and providing a quality assured service that incorporates all relevant legislative considerations.

Suppliers and partners

Treating suppliers fairly. We oppose the exploitation of workers and we will not tolerate forced labour, or labour which involves physical, verbal or psychological harassment or intimidation of any kind.

Community involvement

Through our volunteering committee ‘Philanthropy’, we engage with local communities through funding, support and work experience programmes.

When developing our strategy and setting out our policy for the first time, we aim to deliver gradual but continuous improvements in our performance every year. As a result, our approach continues to evolve as we learn lessons along the way.

Environmental policy

Red Ant recognises that it has a responsibility to the environment beyond legal and regulatory requirements. We are committed to reducing our environmental impact and continually improving our environmental performance as an integral part of our business strategy and operating methods, with regular review points. We will encourage customers, suppliers and other stakeholders to do the same.

Responsibility

Dan Mortimer, CEO, is responsible for ensuring that the environmental policy is implemented. However, all employees have a responsibility in their area to ensure that the aims and objectives of the policy are met.

Policy aims

We aim to:

  • Comply with and exceed all relevant regulatory requirements
  • Continually improve and monitor environmental performance and reduce environmental impacts
  • Incorporate environmental factors into business decisions and increase employee awareness and training

Paper

  • We will minimise the use of paper and packaging in the office as much as possible
  • We will seek to buy recycled and recyclable paper products
  • We will reuse and recycle all paper where possible

Energy and water

  • We will seek to reduce the amount of energy we use as much as possible
  • Lights and electrical equipment will be switched off when not in use, and heating will be adjusted with energy consumption in mind
  • When purchasing new products, we will take into account their energy consumption and efficiency

Office supplies

  • We will evaluate if renting/sharing is an option before purchasing equipment
  • We will evaluate the environmental impact of any new products we intend to purchase
  • We will favour more environmentally friendly and efficient products wherever possible and reuse and recycle everything we are able to

Travel

  • We will only travel when it is a necessity
  • We will promote the use of travel alternatives such as email or video/phone conferencing
  • We will make additional efforts to accommodate the needs of those using public transport or bicycles

Maintenance and cleaning

  • We will use environmentally friendly cleaning materials
  • We will only use licensed and appropriate organisations to dispose of waste

Monitoring and improvement

  • We will comply with and exceed all relevant regulatory requirements and continually improve and monitor environmental performance
  • We will continually improve and reduce environmental impacts and incorporate environmental factors into business decisions
  • We will review this policy and any related business issues at our management meetings

Culture

  • We will train and involve staff in the implementation of this policy, to ensure commitment and improved performance
  • We will update this policy at least once annually in consultation with staff and other stakeholders where necessary
  • We will work with suppliers, contractors and sub-contractors to improve their environmental performance and use local labour and materials where possible to reduce CO2 and help the community

Responsible purchasing policy

Policy statement

Red Ant’s policy is to purchase goods and services that minimise negative and enhance positive impacts on the environment and society as well as meeting our business requirements. By incorporating social, environmental and ethical considerations into purchasing decisions, we aim to make a positive contribution to the environment and society. Our purchasing policies apply to both Red Ant and our suppliers and aim to ensure that we and our suppliers act in a responsible manner.

Responsibility

We will assign responsibility for the policy to named responsible individual(s) and provide the management team with oversight for implementation, with a focus on continuous improvement. We will measure and monitor its application, and review the policy annually. We will also conduct environmental, social and ethical assessment of our key suppliers and work with them to improve standards. We will ensure that all relevant employees are aware of the policy and that external staff working on our premises are treated with the same respect for diversity and workplace safety as our own staff.

Policy aims

Supplier selection

  • We will base our supplier selection on objective and transparent criteria that include the consideration of environmental, social and ethical performance and cease trading with those showing persistent disregard for these elements
  • We expect that all our suppliers adhere to our principles

Purchasing principles

  • We expect suppliers to have management systems in place for delivering compliance with all relevant legislation in the countries in which they operate and all relevant International Labour Organisation (ILO) conventions
  • We expect suppliers to communicate their expectations for compliance to all relevant employees and suppliers
  • Suppliers should provide evidence of the implementation of compliant principles and demonstrate continuous improvement in their approach to sustainable and responsible purchasing

Working conditions

  • We seek to ensure that the working conditions at our suppliers meet the standards of the International Labour Organisation (ILO) and the Universal Declaration of Human Rights (UDHR).

We expect our suppliers to adopt and demonstrate the following standards of social compliance:

  • Child labour: organisations should ensure the effective long-term elimination of child labour, in a manner consistent with the interests of the children concerned. Children or young persons under 18 shall not be employed at night or in hazardous conditions.
  • Forced labour: there should be no forced, bonded or involuntary labour and no workers are required to lodge ‘deposits’ or identity papers with their employers and should be able to leave after giving reasonable notice.
  • Health, safety and hygiene: all employees should expect to work in an environment that is both safe and healthy. Adequate steps should be taken to prevent accidents occurring in the normal course of work. Workers should receive suitable health and safety training and have access to clean toilet facilities and clean drinking water as required.
  • Discipline: physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation is not acceptable. Disciplinary and grievance procedures shall be clearly documented and communicated to all employees. All disciplinary measures of a serious nature must be recorded.
  • Freedom of association and employee representation: all workers and employers have the right to form and join organizations of their own choosing without prior authorisation.
  • Working hours: working hours should not be excessive and shall comply with relevant national laws. Overtime should be voluntary.
  • Equality of treatment: organisations will seek to eliminate discrimination in access to employment, training and working conditions on grounds of race, colour, sex, age, religion, political opinion, national extraction, sexual orientation, disability or social origin and promote equality of opportunity and treatment.
  • Remuneration: wages and benefits should meet national standards. Workers should be provided with clear written information on their pay and conditions. Excessive deductions on wages should not be permitted as a disciplinary measure.
  • Employment terms: all workers should be provided with simple, written contracts which must detail the terms and conditions of their employment. Contracts should be clearly understandable to each worker. Work performed should be based on recognised employment law and practice.
  • Community impact: organisations are encouraged to support the communities in which they operate through appropriate community initiatives.

Environment

  • We seek to ensure that appropriate attention is paid to environmental issues when we purchase products and services. In all cases suppliers should be able to demonstrate environmental policies and management systems which ensure continuous improvement.

Suppliers should be able to demonstrate:

  • Documented policies on environmental management
  • The ability to monitor and review environmental performance
  • The awareness of potential environmental risks inherent in their production, service or sourcing activities
  • The implementation of mechanisms and processes in place to mitigate or minimise potential environmental risks
  • The degree to which products and services have been designed with environmental considerations in mind, seeking to minimise the use of energy, water and raw materials and maximise the use of recyclable and renewable materials including energy where possible

  • Suppliers should make practical efforts to minimise waste and dispose of it in a safe, efficient and environmentally responsible manner, avoiding contamination of the local environment and ensuring that emissions, air, noise and odour pollution are within nationally defined limits.

Ethics

  • We expect suppliers to be able to demonstrate the existence of processes and procedures to implement appropriate staff guidelines and codes of conduct

Suppliers should have management systems and practices in place to ensure the prevention of

  • Money laundering
  • Insider trading
  • Conflicts of interest
  • Fraud, bribery and corruption and other improper payments or gifts
  • Unauthorised access to personal and business information

Community involvement policy

Policy statement

We aim to use our skills, experience and ability to support people and projects who need our help – on a national and local level. We recognise that an employee volunteering programme at Red Ant is an important and effective way for us to demonstrate how we are positively contributing to our local community.

Responsibility

Our volunteering committee ‘Philanthropy’, comprising staff from all areas of the company, is responsible for setting up, organising and monitoring community support and charitable activity. The committee meets once every two weeks to assess activity, manage volunteers and suggest improvements.

Policy aims

We aim to:

  • Enrich our culture and deliver social and personal development opportunities to employees by giving them two days’ paid time per year to take part in volunteering activities
  • Improve our community and the lives of the people who live in it by using our skills and time to take part in local volunteering schemes
  • Support our chosen charitable causes by taking part in organised fundraising activities, with a commitment to matched company giving

Local support

Volunteers from Red Ant will be encouraged to take part in three types of activity:

  • Supporting the elderly by spending time with them and participating in events that take place in the area
  • Supporting young people through mentoring, company talks and visits
  • Supporting the environment through organised gardening events at local communal spaces

National support

Volunteers from Red Ant will be encouraged to take part in fundraising events and organised challenges to raise money for our chosen charities

  • Taking part in sponsored walks, cycle rides and other annual events
  • Raising money through in-office activities such as bake sales and quizzes
  • Raising money through individual activity and contacts

Monitoring and improvement

  • The volunteering committee ‘Philanthropy’ will meet every two weeks to monitor activity
  • The committee will aim for continuous improvement through regular reviews and assessment
  • All volunteer activity will be measured and costed to ensure we are meeting our support and business objectives